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Home / Business Reporting / Timesheet authorisation system

Timesheet authorisation system

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Timesheet authorisation system in SharePoint

Problem:

Timesheet information from employees taking one person hours and hours to collect, receive authorisation from managers, collate for wages and do input for project reporting purposes.

Solution:

Use SharePoint to allow employees to create their time sheet from the Staff intranet.

  • Use the existing Excel templates that they are familiar with.
  • Automatically email managers when the time sheet is complete.
  • Email contains a link for managers to view, authorise or reject the time sheet.
  • Employee emailed on rejection.
  • Accounts emailed on authorisation for final check.
  • Data transferred into SharePoint list and spreadsheet stored in library for future reference.
  • Cost allocation for time automatically calculated (rate per employee) and moved to project tracking system.
  • Spreadsheet with automatic update collates months information for payroll.

Additional Benefits:

Excel spread sheet for collating sickness no longer required, collation of overnight stays for on-site staff no longer required.

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